🇪🇸 Do You Need to Keep Official Books in Valencia?
Yes. Whether you’re a limited company (SL) or a freelancer (autónomo) based in Valencia, Spanish law requires:
✅ Official accounting records
✅ Electronic VAT and tax reporting
✅ Annual financial statements
✅ Periodic filings with Agencia Tributaria and the Commercial Registry
📌 Foreign-owned SLs are subject to full corporate accounting, even with no activity.
📖 Bookkeeping Requirements for SL Companies
| Obligatory Books | Description |
|---|---|
| Libro Diario | Daily record of all financial movements |
| Libro de Inventarios y Cuentas Anuales | Year-end summary, balance sheet, P&L |
| IVA Registers | Sales and purchase VAT ledgers |
| Payroll & Withholding Books | Staff payments, IRPF, Social Security |
These must be kept in Spanish, formatted according to Plan General de Contabilidad (PGC).
🧾 Annual Tax and Financial Filings
| Requirement | Entity | Deadline |
|---|---|---|
| Corporate Tax (Modelo 200) | SL only | July (for calendar year) |
| Annual Accounts (Cuentas Anuales) | SL only | July – submitted to Mercantile Registry |
| Modelo 390 | All VAT payers | January |
| Modelo 190 | Employers | January |
| Modelo 347 | Annual client/vendor summary | February |
💡 Even dormant companies must submit zero-value annual accounts and tax returns.
📄 Accounting for Freelancers (Autónomos) in Valencia
Freelancers can use simplified bookkeeping, but still must:
✅ Track income & deductible expenses
✅ Submit quarterly Modelo 130 (income tax)
✅ Submit Modelo 303 (VAT, if applicable)
✅ Retain copies of all invoices and payments
Many autónomos use cloud tools like Quipu or Holded — we help configure and file directly.
💶 Accounting Software in Spain
We support clients using:
-
Holded (Spain-based, English interface)
-
Sage Spain (traditional accounting)
-
A3 Asesor or Contasol (for tax professionals)
-
Xero or QuickBooks (with adjustments for Spanish compliance)
📌 Spanish tax authorities do not accept foreign-only standards like UK GAAP or US GAAP for filings.
🧑💼 How We Help Foreign Companies in Valencia
Borderless Lawyers provides:
✅ Full bookkeeping in accordance with Spanish standards
✅ Quarterly and annual Modelo tax filings
✅ Payroll and Social Security integration
✅ Digital signature and AEAT access setup
✅ Annual accounts preparation + registry submission
We manage all of this in English, with transparency and fixed pricing.
❌ Common Mistakes in Valencia Accounting
⛔ Not registering the company books at the Mercantile Registry
⛔ Mixing personal and business transactions
⛔ Using English-only documents (not valid)
⛔ Forgetting to declare foreign transactions
⛔ Missing Modelo 200 filing even with zero income
📞 Need Accounting Support in Valencia?
Whether you’re launching a startup, managing a holding company, or freelancing in Spain, we ensure you’re 100% compliant — without the paperwork stress.
👉 Contact us to handle your business accounting in Valencia.